Created in 2022

Reviewed in 2025

Uttara University believes its sports facilities can serve the wider community as well as its own students and staff. The University will share its sports facilities with local schools, community groups and members of the public on a regular basis, in a safe and organized way.

This policy aims to promote physical activity and well-being in the local community and to support SDG 3 (Good Health and Well-Being). It applies to the sports facilities listed below and to all local schools, community groups, sports clubs and members of the public who wish to use them.

Facilities & Users

• The following facilities are available for community use: the football field, the indoor games room and the multipurpose hall. The University may add facilities and will publish changes on its website.
• The facilities may be used by local schools (Uttara and nearby localities), community groups, clubs and associations, and members of the public, including families.
• Children under 18 must be accompanied by a teacher, coach or guardian who is responsible for their supervision.

Cost

• The football field is free of charge and open to the local community and general public during designated open hours. First-time visitors must register at the entrance guard room by providing basic demographic information and may receive a visitor’s pass for access.
• Local schools, community groups, and members of the general public may use the university’s designated sports facilities free of charge during community-use hours, subject to availability and applicable safety and access procedures. Access may require a visitor’s pass, special entry permit, or prior coordination with the University.
• Private, commercial, ticketed, or otherwise special events, including activities requiring additional staff, security, lighting, or other university resources, may be subject to applicable charges at published rates.

Community-Use Hours

• Community Access Hours: Community use of designated university sports facilities is available free of charge during the specified community-use hours. Local schools may access the facilities from Monday to Friday, 3:30 PM–5:30 PM, while open public access is available on weekends, 8:00 AM–4:00 PM. Access is subject to visitor-pass registration, University event priorities, facility availability, and advance notice of any schedule changes.
• Request and Booking Procedure: Local schools, community groups, and other eligible users wishing to use the facilities should submit a request to the official University email address, info@uttarauniversity.edu.bd. The request should include the name of the school or group, contact person, requested facility, preferred date and time, purpose of the activity, and expected number of participants. The University will respond within three working days.
• Priority and Scheduling: If multiple requests are received for the same time slot, local schools will be given priority, followed by other eligible community users on a first-come, first-served basis, subject to facility availability and University scheduling requirements.

• Community use is permitted during designated hours, specifically Mondays to Fridays, 3:30 PM–5:30 PM for local schools and Weekends, 8:00 AM–4:00 PM for open public access, subject to visitor pass registration, University event priority, and advance notice of any schedule changes.
• Requests are made to official email info@uttarauniversity.edu.bd. A request should give the name of the school or group, a contact person, the facility, date and time, the activity and the expected number of participants. The University will reply within 3 working days.
• If several requests are made for the same slot, local schools will be given priority, and other slots will be given in the order requests were received.

Conditions of Use

• All users must follow the instructions of University staff and security, use the facilities only for the agreed activity and time, take care of the facilities and equipment, and report any damage immediately.
• The University's smoke-free and tobacco-free rules apply. Alcohol and drugs are not allowed on University premises.
• Groups are responsible for the conduct and safety of their members. The University may refuse, suspend or end use because of safety concerns or misconduct.
• The University will keep first aid available through the Medical & Emergency Centre, and security staff will monitor the facilities during community-use hours. Groups bringing children must have enough adults to supervise them.
• The facilities are open to everyone regardless of ethnicity, religion, disability, nationality or gender. Reasonable arrangements will be made for people with disabilities, and separate sessions for women and girls will be considered on request.

Records and Monitoring

• The Sports Club/Office of Student Affairs will manage requests and schedules, keep a record of community use (group, date, facility and number of participants), and submit a yearly report to the Vice-Chancellor.
• The Security Office will monitor the facilities during community use.
• The Vice-Chancellor approves this policy. It will be published on the University website and reviewed at least every three years.